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Administrative Assistant

An essential role to organize and maintain all day-to-day work related to the logistics,HR,office administration,sales support,coordinating with headquarter.

【JobDescription】

Main tasks:

  1. Material&Facility Management:
  1. Organize the office layout,maintain the condition of the office and arrange necessary repairs,work with tech and marketing colleague to manage demo equipment and promotional materials.
  1. Maintain supplies of stationery and equipment.
  1. Manage supplies of company cars、cellphones and computers,internal control control of the daily cost related.
  • Expense Management:

2.1   Manage office budgets and monthly report to general manager.

2.2   Record office expenditure,check invoices from vendors and prepare to make payments.

2.3   Assist other employees with various administrative matters like expense reimbursement.

3.  Sales Support:

3.1   Help to arrange meetings and appointment.

3.2   Support major promotional event,help to arrange transportation and accommodation.

4. HR:

4.1   Communicate with external HR agency.

4.2   Arrange interview with candidate.

5. Liaison with HQ:

5.1   Liaison with HQ legal department for further expansions.

5.2   Liaison with HQ HR department for local employee's HR related matters.

5.3   Liaison with HQ finance department for local employee's salary, bonus, and expenditure related matters.


6.  Other job task assigned by the general manager.

【KPI Description】

1. Material&Facility Management - 20%;

2. Expense Management - 20%;

3. Sales Support– 20%;

4. HR-20%;

5. Liaison with HQ– 20%;

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【Job Requirements】

1. No less than 3 years working experience;

2. Bachelor’s degree;

3. Good command of Italian and Chinese in written and oral;

4. Fluent in operation of computer including MS Office;



WE OFFER

  • About the company & Career Plan: Our client is a multinational company that provides services internationally and has got the second largest market shares of the industry.
  • Salary & Conditions: Attractive salary package, which can vary depending on the candidate.
  • Location: Italy
  • Travel involved: The role does not require travel availability
  • Recruitment Process: At least two interviews
  • Start Date: As soon as possible, depending on candidate´s notice period.