Open positions

Administrative Specialist

Administrative Specialist

An essential role to organize and maintain all day-to-day work related to the logisticsHRoffice administrationsales supportcoordinating with headquarter.

JobDescription

Main tasks

1.     Material&Facility Management

1.1         Organize the office layoutmaintain the condition of the office and arrange necessary repairswork with tech and marketing colleague to manage demo equipment and promotional materials.

1.2         Maintain supplies of stationery and equipment.

1.3         Manage supplies of company carscellphones and computersinternal control of the daily cost related.

2.     Expense Management

2.1    Manage office budgets and monthly report to general manager.

2.2    Record office expenditurecheck invoices from vendors and prepare to make payments.

2.3    Assist other employees with various administrative matters like expense reimbursement.

3. Sales Support

3.1    Help to arrange meetings and appointment.

3.2   Support major promotional eventhelp to arrange transportation and accommodation.

4.  HR:

4.1    Communicate with external HR agency.

4.2    Arrange interview with candidate.

5.  Liaison with HQ:

5.1    Liaison with HQ legal department for further expansions.

5.2   Liaison with HQ HR department for local employee's HR related matters.

5.3    Liaison with HQ finance department for local employee's salary, bonus, and expenditure related matters.

 

6. Other job task assigned by the general manager.

KPI Description

1. Material&Facility Management- 20%;

2. Expense Management- 20%;

3. Sales Support– 20%;

4. HR-20%;

5. Liaison with HQ– 20%;


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Job Requirements

1. No less than 3 years working experience in Office Management;

2. Bachelor’s degree;

3. Good command of English and Hungarian in written and oral;

4. Fluent in operation of computer including MS Office;

 

Job Snapshot

Employment Type: Full-Time

Job Type: Administrative

Education: Bachelor’s degree

Experience: At least 3 years

Industry: SecurityManufacturing, Wholesale Distribution, Service

Required Travel: No long distance trip